Incorporating in Oregon is a straightforward process, but what happens when you need to make changes to your Articles of Incorporation? Maybe you have changed your business name or changed your registered agent. Whatever the reason, you may need to amend your Articles of Incorporation. Thankfully, amending Oregon Articles of Incorporation is not complicated. In this article, we'll explore what amendments are, reasons to amend, and step-by-step instructions on how to do it.
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What are Amendments?
Amendments refer to any type of change made to your Articles of Incorporation, an official document that outlines your corporation's structure and operating procedures. You'll need to file Articles of Amendment with the Oregon Secretary of State to make changes.
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Why Amend Articles of Incorporation?
Corporations file Articles of Amendment to make authorized changes to their Articles of Incorporation. These changes include:
- Changing the company name
- Adding, changing or removing directors or officers
- Altering the types and numbers of shares authorized and issued
- Chaning the registered agent's details such as their name, address, and contact information
- Changing your corporate address
- Restating the articles of incorporation in their entirety
- And any other viable reason
These changes are for authorized changes only. Any changes that need further approval, such as a merger or acquisition or issuing stocks must follow a separate and comprehensive process.
File Articles of Amendment
Follow these steps to file Articles of Amendment with the Oregon Secretary of State:
1. Reviewing the Oregon Corporation Law
Before filing an Articles of Amendment, it's important to review the Oregon Corporation Law and make sure you are following the proper steps.
2. Board Members Approval
Ensure that the change is approved by your corporation's board of directors. All changes must be carried out according to the approval of both the shareholders and directors.
3. Review your Articles of Incorporation
Review your corporation's Articles of Incorporation and identify the necessary changes. Make sure that any revised or updated documents conform with state law requirements.
4. Obtain filing instructions and available forms
First, obtain the Oregon Articles of Amendment form that matches the type of corporation that you have. General information and instruction for filing can be accessed via the Oregon Secretary of State website.
5. Complete the Articles of Amendment
Complete the Articles of Amendment by filling the form completely including all authorized changes.
6. Pay the Fees
Filing an Articles of Amendment requires a fee. Make sure you attach the filing fee and any other expenses that may apply. The Oregon Secretary of State accepts multiple payment methods, including check or debit/credit cards.
7. Submit documents
Follow the instruction notice and send the completed form along with the instruction notice and filing fee to the appropriate Oregon Secretary of State office.
8. Keep a copy
Maintain a copy of the filed documents as a record. Additionally, be sure you certify or keep the approved certificate of amendment in a safe place, it's essential with records for your corporation and may need to be furnished for legal or financial transactions.
There you have it - 8 easy steps to amend your Oregon Articles of Incorporation. Remember to follow the proper guidelines as instructed, so the Oregon Secretary of State can approve the changes.
Conclusion
Amending Oregon Articles of Incorporation constitutes any suitable reason under the approved regulation. Make sure you maintain calm, carry out the change in approbation with the required approval from the directors. Completing each step carefully ensures that the Oregon Secretary of State will approve the changes without issue. It's crucial to always preserve copies of all filings to disclose for any legal and financial proceedings. By following the steps mentioned above, you can ensure changes have been made more comfortable and accomplish future administrative control smoothly.
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